Description
ABSTRACT
This project is a computerized information management for transcript management which provides registry, tracking and verification which will help to over-come the undesirable problem associated with misplacement of student records, student’s grades, slow and strenuous accessibility of student report and record, inaccurate record keeping and poor information management within the schools. Here the aims and objectives of the study will be easily retrieved with increased data security, and there will be reduction in the amount of resources, which will lower the cost of processing of student transcript, since information is stored in a database with reduced data redundancy. This will also prevent over-working of personnel and reduce in the bulkiness of file and record. This program developed/designed will ensure easy flow of information in the school (caritas university), and accurate information management in all school and organisation.
| TABLE OF CONTENT | ||||||||||||
| Title — | – | – | – | – | – | – | – | – | – | – | -i | |
| Approval page | – | – | – | – | – | – | – | – | – | -ii | ||
| Dedication | – | – | – | – | – | – | – | – | – | – | -iii | |
| Acknowledgement | – | – | – | – | – | – | – | – | -iv | |||
| Abstract | – | – | – | – | – | – | – | – | – | – | -v | |
| Table of content | – | – | – | – | — | – | – | – | – | -vi | ||
| CHAPTER ONE | ||||||||||||
| 1.0 | Introduction | – | – | – | – | – | – | – | – | -1 | ||
| 1.1 | Background of the study | – | – | – | – | – | – | -3 | ||||
| 1.2 | Statement of Problem | – | – | – | – | – | – | – | -4 | |||
| 1.3 | Aims and Objectives of the Study | – | – | – | – | – | -5 | |||||
| 1.4 | Significance of the Study – | – | – | – | – | – | — | -6 | ||||
| 1.5 | Scope of the Study – | – | – | — | — | – | – | – | -6 | |||
| 1.6 | Limitation of the Study | – | – | – | – | – | – | – | -6 | |||
| 1.7 | Organization of Work | – | – | – | – | – | – | – | -6 | |||
CHAPTER TWO
LITERATURE REVIEW
2.0 Information Management – – – – – – -8 2.1 The role of management information system in decisions making in the university – – – – – – – – 14
CHAPTER THREE
RESEARCH METHODOLOGY AND SYSTEM ANALYSIS
| 3.0 | Definition of System Analysis | – | – | – | – | – | 18 | |
| 3.1 | Aims of System Analysis | – | – | – | – | – | – | 18 |
- Analysis of the old System of Transcript Information
System – – – – – – – – – 19
vi
| 3.3 | Problem associated with old System – | – | – | – | – | 19 | ||
| 3.4 | The need for a new system | – | – | – | – | – | – | 20 |
CHAPTER FOUR
SYSTEM DESIGN
| 4.0 | System Design | – | – | – | – | – | – | – | – | 21 |
| 4.1 | Input Design – | – | – | – | – | – | – | – | – | 21 |
| 4.2 | Output Design | – | – | – | – | – | – | – | – | 23 |
| 4.3 | Processing Design | – | – | – | – | – | – | – | – | 24 |
| 4.4. Overview of Database Design – | – | – | – | – | – | 28 | ||||
CHAPTER FIVE
SUMMARY, RECOMMENDATION AND CONCLUSION
| 5.0 Summary | – | – | – | – | – | – | – | – | – | 35 |
| 5. 1 Conclusion | – | – | – | – | – | – | – | – | – | 35 |
| 5.2 Recommendation | – | – | – | – | — | – | – | – | 36 | |
| References | – | – | – | – | – | – | – | – | – | 37 |
| Appendixes | – | – | – | – | – | – | – | – | – | 39 |
| Appendix interface | – | – | – | – | – | – | – | – | 55 | |
CHAPTER ONE
1.0 INTRODUCTION
1.1 BACKGROUND OF THE STUDY
There were three fundamentally distinct education systems in Nigeria in 1990. The indigenous system, Quranic Schools and formal European-style education institutions. In the rural areas where the majority lived, children learned the skills of farming and other work, as well as the duties of adulthood, from participation in the community, this process was often supplemented by age based schools in which groups of young boys were instructed in community responsibilities by mature men. By the 1970s, education experts were asking how the system could be integrated into the more formal schooling of the young, but the question remained unresolved by 1990.
Western-style education came to Nigeria with the missionaries in the mid-Nineteenth century. Although the first mission school was founded in 1843 by Methodists, it was the Anglican Church missionary society that pushed forward in the early 1850s to found a chain of missions and schools. Followed quickly in the late 1850s by the Roman Catholics in 1887 in what is now Southern Nigeria, an education department was founded that began setting curricum requirement and administered grants to the mission societies. By 1914, when North and South were United into one colony, there were fifty-nine government and ninety-one mission primary schools in the South; all eleven secondary schools, except for king’s college in Lagos, work run by the missions.
The education system focused strongly on examinations. In 1916 Fredrick Lugard, first governor of the Unified Colony, set up a school inspectorate. Discipline, building and adequacy of teaching staff were to be inspected, but the most points given to a school’s performance went to the numbers and ranking of it’s examinations results. This stress on examination was still used in 1990 to judge educational results and to obtain qualification for jobs in government and the private sector.
As more information is made available in a variety of formats and media and in a variety of locations, the need to manage information/data efficiently becomes more and more critical. Both staff and public users want access to stored information and want to access it more efficiently. It is the university policy to improve both the efficiency and effectiveness of result processing operations (student record/grades), and services through the implementation of an electronic transcript management system.
In education, a transcript is a certified record (inventory) of a student throughout a course of study having full enrolment history at educational school including all courses (or subjects) attempted, grades earned and awards conferred. There are official transcripts and transcripts which can be made by the student and verified and attested by an authorized person.
Students and alumni or former students who were registered or graduated from a higher institution can request Electronic Official Transcripts (eTranscripts) to send to educational institutions, employers, funding agencies, immigration authorities, or any third party for tracking and verification.
eTranscripts are digitally signed and certified PDF documents that can be delivered electronically worldwide in as little as 15 minutes from when you place your order.
1.2 STATEMENT OF PROBLEM
This project research was conducted exclusively conducted in a caritas university located in a highly populated area that attends to too many students at a time, hence this research was able to track problem such as misplacement of student records, student’s grades and tracking, slow and strenuous accessibility to students report and record, inaccurate record keeping, grade verification and poor information management within the schools.
- AIMS AND OBJECTIVES OF THE STUDY
The aim of this work is to design a system that will perform educational data exchange and verification services, to enable our institution to securely send official transcripts electronically. The objectives are as follows:
- Record and reports of students will be easily retrieved with increased data security.
- There will be reduction in the amount of resources, which in turn will lower the cost of processing of student’s transcripts, since information will be stored in a database with reduced data Redundancy.
- School personnel can attend to many students without being over worked.
- There will be reduction in time used in retrieval of student’s files.
- Reduction in bulkiness of files and record.
- It will make available the storage room that was used for storage of files.
1.4 SIGNIFICANCE OF THE STUDY
The project research haven’t identify the problem that was existing in the old system of operation, is designed specifically to come up with a more resound and effective system that will not only counteract this problem but also provides a detailed future plan that will give room for more information technological improvement in the transcript sector. It is a technology platform, acting as a electronic and transcript clearing house, exchange and a certificate verification system that will allow schools of education, polytechnics, colleges, and universities in Nigeria and abroad to send and receive transcripts between each other as well as provide certificate verification data to corporate organisations in a secure, trusted environment.
1.5 SCOPE OF THE STUDY
This research work are limited to providing a electronically transcript’s information management system that will handle electronically both students and staff record, to enable easy accessibility and information flow within and outside the university. This study provides electronic transcript exchange, tracking and certificate verification services in Nigeria; allowing students & alumni, academic institutions, and employers to request, verify, and share digital credentials in a simple and secure way.
1.6 LIMITATION OF THE STUDY
This research work is limited to providing a more reliable information management system that will handle electronically the record of student within and outside the university.
1.7 BENEFIT OF THE STUDY
This study provides the following benefit:
- Ordering and processing of eTranscripts available 24/7
- Send an eTranscript to educational institutions, employers, funding agencies, immigration authorities, or any third party
- Ability to attach additional documents (if required) to the eTranscript with no additional cost
- Same-day electronic delivery in as little as 15 minutes (providing there are no holds on your student account and no attachments to review)
- Immediate, secure electronic official transcript delivery worldwide
- Automatic order updates via email
- Online order tracking
1.8 PURPOSE OF THE STUDY
Electronic Transcript Exchange registry and Certificate Verification System is basically a technology based service designed for two main purposes:
- eTranscript Ordering and Delivery: Students and alumni from universities and polytechnics in Nigeria can apply for their academic transcripts online without stepping a foot in their school; and such transcripts can be delivered electronically or physically to any organisation worldwide.
- Tracking and Degree Verification: Companies in Nigeria and around the whole world can verify the degree or certificates obtained by students and alumni from universities and polytechnics in Nigeria.
1.9 ORGANIZATION OF WORK
This project work was arranged specifically arranged in chapters, hence it follows the order: Chapter One: General Introduction, Chapter Two: Literature Review, ChapterThree: System Analysis, Chapter Four System Design, and System Implementation, Chapter five: Summary, Conclusion and Recommendation.
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